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Public Access to Thesis and Dissertations

Memorandum No. FRN 15-038

Permission Marking on Title Page

All theses and dissertations will be classified as only one of the following:

  1. I: has patentable or registrable invention or creation
  2. P: author wishes to publish the work personally
  3. C: confidential information of a third-party is embedded
  4. F: a regular work, i.e., it has no patentable invention or creation, the author does not wish for personal publication, there is no confidential information.

The Title Page of a thesis or dissertation will include the above classification. Please refer to this example.

Policy on Public Access

  1. All theses and dissertations classified as I, P, or C are automatically closed to the general public for one (1) year. Access to theses and dissertations classified as such shall be withheld from the general public by the respective college/unit library. The restricted thesis or dissertation shall be removed from the common areas.
  2. Before the lapse of the one-year period, the author or the adviser may request extension of his/her right to withhold public access to the thesis/dissertation for a period of one (1) year, renewable every year, upon request. It shall be the responsibility of the author or the adviser to submit such requests to the College/Unit where the thesis/dissertation was submitted as a requirement.
  3. Immediately after the lapse of the one-year period in Section 1 above, or the one-year extension in Section 2 above, the Libraries may then allow public access to the theses and dissertations by making the theses and dissertations available in their viewing areas, and the University may then exercise its right under the royalty-free, non-exclusive license granted pursuant to the Revised 2011 IPR Policy of UP to publish theses and dissertations.
  4. For cases classified as “C”, the third-party will be asked to redact parts of the thesis/dissertation relating to their confidential information. Once the information has been redacted, the thesis/dissertation can be removed from observing the one year restriction on public access. It is the responsibility of the author and/or thesis adviser to ensure redaction of third-party confidential information.
  5. All other theses and dissertations (F) are accessible to the public, subject to the University Library’s Policy on Access and Duplication.

Policy on access during restricted period

A restricted thesis/dissertation may still be accessed provided that the following conditions are met:

  1. If the requesting party is a student, staff, researcher, or faculty of the University, a signed Conforme shall be submitted to the Library or College/Unit where access to the thesis/dissertation is being requested.
  2. If the requesting party is not any of the abovementioned persons, i.e. not connected to the University, the following documents shall be submitted to the Library or the College/Unit where access to the thesis/dissertation is being requested:
    • A Non-Disclosure Undertaking signed and notarized by the requesting party, provided that one of the witnesses shall be from the Intellectual Property and Technology Transfer Unit (IPTTU) of the Office of the Vice-Chancellor for Research and Development (OVCRD); and
    • A written permission from the author or the adviser. If neither can be contacted or reached, a written permission from the IPTTU of the Office of the Vice-Chancellor for Research and Development (OVCRD).

The Library or College/Unit where access is being requested shall receive the required documents and transmit a copy to the IPTTU of OVCRD.

Guidelines on Restricted Theses and Dissertations

The college/unit library shall create a compilation of all theses and dissertations abstracts classified as “I”. The college/unit library shall submit the compilation to the IPTTU of the OVCRD every end of semester.

University Permission Page

The University Permission Page, immediately following the Title page, shall contain the following statement:

“I hereby grant the University of the Philippines a non-exclusive, worldwide, royalty-free license to reproduce, publish and publicly distribute copies of this thesis or dissertation in whatever form subject to the provisions of applicable laws, the provisions of the UP IPR policy and any contractual obligations, as well as more specific permission marking on the Title Page.”

“Specifically I grant the following rights to the University:

  1. To upload a copy of the work in the theses database of the college/school/institute/department and in any other databases available on the public internet
  2. To publish the work in the college/school/institute/department journal, both in print and electronic or digital format and online; and
  3. To give open access to above-mentioned work, thus allowing “fair use” of the work in accordance with the provision of the Intellectual Property Code of the Philippines (Republic Act No. 8293), especially for teaching, scholarly and research purposes.”

 

MEMO No. FRN 16-034: Use of trademarks belonging to the University

MEMO No. FRN 16-034: Use of trademarks belonging to the UniversityAnnex A: Semi-Commercial License Request

Frequently Asked Questions: Using UP Trademarks

 

MEMO No. FRN 16-033: Call for Extension Grant Proposals

FRN 16033

MEMO No. FRN 16-031: ELC Applications, A.Y. 2016-2017

MEMO No. FRN 16-028: Reminder on the Revised Guidelines for Assigning RLC/CWLC (PERSONALLY FUNDED)

FRN 16028

MEMORANDUM No. FRN 16-027: Call for Submission of RLC/CWLC Applications, A.Y. 2016-2017

MEMO FRN 16-027

Mice research and stampede survival

Researchers led by Dr. Caesar A. Saloma of the University of the Philippines Diliman have found that panicking mice are capable of exiting a confined space in an orderly and efficient manner: by exiting in a single file rather than scrambling over each other.

In the article “How to Survive a Stampede” on the New York Times, Dr. Saloma advises people to devise a mental exit plan from the stadium before a game or a concert starts.

Read more about the article here.

UP Diliman student research bags 3rd in the 2015 AMY Intellectual Property Awards

By Agnes May B. Bantigue

An innovative technique for detecting ionic contamination in printed circuit boards placed third in this year’s Alfredo M. Yao (AMY) Intellectual Property (IP) Awards. The new process was invented by Engr. Helen S. Villanueva, Dr. Prospero C. Naval Jr., and Dr. Manolo G. Mena of the University of the Philippines (UP) Diliman.

Left: Dr. Prospero C. Naval Jr. (adviser) and Engr. Helen S. Villanueva during the awarding ceremony last 27 October 2015 at the Marriott Hotel Manila. Right: Dr. Manolo G. Mena, co-adviser of Dr. Naval for Engr. Villanueva's MS thesis.

Left: Dr. Prospero C. Naval Jr. (adviser) and Engr. Helen S. Villanueva during the awarding ceremony last 27 October 2015 at the Marriott Hotel Manila.
Right: Dr. Manolo G. Mena, co-adviser of Dr. Naval for Engr. Villanueva’s MS thesis. (Photo from Dr. Naval)

The research, which is a simple and low-cost detection and estimation system for ionic contamination, was the master’s thesis of Engr. Villanueva, conducted under the guidance of her advisers Dr. Naval of the Department of Computer Science and Dr. Mena of the Department of Mining, Metallurgical, and Materials Engineering. Engr. Villanueva, a scholar of the Department of Science and Technology through the Engineering Research and Development for Technology, obtained her degree in Master of Science in Computer Science in 2014.

The AMY IP Awards is an annual competition organized by the PCCI in cooperation with the IP Office of the Philippines (IPOPHL) to promote appreciation and application of locally-developed technologies. The competition aims to recognize inventors who contribute to the development of highly innovative technologies that are socially beneficial and sustainable. This is the fourth consecutive year that a UP Diliman nominee entered the finals, and the second year that it placed in the top three.

Winners and finalists of the 2015 AMY IP Awards during the awarding ceremony last 27 October 2015 at the Marriott Hotel Manila.

Winners of the 2015 AMY IP Awards and the other competitions hosted by PCCI during the awarding ceremony last 27 October 2015 at the Marriott Hotel Manila. (Photo from Dr. Naval)

The winners of the 2015 AMY IP Awards were awarded during the 41st Philippine Business Conference and Expo last 27 October 2015 at the Marriott Hotel Manila.

A Philippine patent application for the invention was filed last 23 October 2015. The invention was also presented during an exhibit participated into by the Office of the Vice Chancellor for Research and Development in Singapore last September, where it garnered interest from potential industry takers.

UP Diliman OVCRD shares best experiences in IP and Technology Transfer to ASEAN WIPO delegates

Agnes May B. Bantigue

Delegates from intellectual property (IP) offices of eight ASEAN countries visited the University of the Philippines (UP) Diliman last Thursday, October 15. The UP Diliman Office of the Vice Chancellor for Research and Development (OVCRD) hosted the delegates from Brunei Darussalam, Cambodia, Indonesia, Laos, Malaysia, Myanmar, Thailand, and Vietnam, who were on a Sub-Regional Project Study Visit organized by the World Intellectual Property Organization (WIPO) in cooperation with the IP Office of the Philippines (IPOPHL). The objective of the ASEAN WIPO Project Study Visit is to gather insights and learn about the experiences of Philippine universities under the Innovation and Technology Support Office (ITSO) Network established by the IPOPHL.

UP Diliman OVCRD with the ASEAN WIPO delegates during their Project Study Visit to the Philippines on 15 October 2015.

UP Diliman OVCRD with the ASEAN WIPO delegates during their Project Study Visit to the Philippines on 15 October 2015.

UP Diliman, through OVCRD’s IP and Technology Transfer Unit, is a member of the ITSO Network, and was invited to become one of the host universities, along with Adamson University and Mapua Institute of Technology, during the study visit to share its experiences, challenges, and best practices as an ITSO. The ITSO Network was established by IPOPHL in 2010 and is envisioned to enable and support increased innovation in the country by providing services and assistance in protecting, utilizing, and commercializing Filipino-generated IPs.

During the study visit, Vice Chancellor for Research and Development Fidel Nemenzo gave a short introduction about the University and the flagship campus in Diliman, highlighting the breadth of disciplines under the campus and the importance of OVCRD in facilitating the creation and use of new knowledge and research, especially with respect to IP and Technology Transfer.

Vice Chancellor for Research and Development, Dr. Fidel R. Nemenzo, welcomes the delegates and gives an introduction on the University of the Philippines.

Vice Chancellor for Research and Development, Dr. Fidel R. Nemenzo, welcomes the delegates and gives an introduction on the University of the Philippines.

The IP and Technology Transfer staff of OVCRD all participated in sharing best practices of the unit as an ITSO by presenting both the challenges that the unit has encountered and milestones it has achieved since UP Diliman’s first technology transfer activities began. While the group cited the lack of budget allocation during the initial implementation of the then-Technology Transfer Program, it was also noted that the University was supportive of the initiatives of the unit and provided the needed resources to be able to pursue IP and technology transfer activities.

The group also highlighted the role played by IPOPHL in the unit’s development and successes as an ITSO. All of its staff members have undergone trainings and workshops organized by the IPOPHL in partnership with institutions like WIPO. With the help of IPOPHL, the University was also able to acquire subscriptions to patent databases, and to participate in international trainings and conferences in technology transfer and IP.

The presentation was concluded by IP and Technology Transfer Unit’s Dr. Geoffrey Ducanes, who highlighted the future plans of the unit to increase its capacity to more efficiently accommodate the increasing number of IP disclosures by hiring more personnel and providing more mechanisms to enable inventors, authors, and artists to transfer to the public their IPs.

The OVCRD IP and Technology Transfer Unit answers questions from the ASEAN delegates. (L-R: Ace Acosta, Agnes May Bantigue, Head of Unit Dr. Geoffrey Ducanes, Engr. Jorge Salang, Paul Natividad).

The OVCRD IP and Technology Transfer Unit answers questions from the ASEAN delegates. (L-R: Ace Acosta, Agnes May Bantigue, Head of Unit Dr. Geoffrey Ducanes, Engr. Jorge Salang, Paul Natividad).

After the presentation by the unit, the delegates were given a chance to ask questions through an Open Forum. Many were asking about the commercialization of technologies, saying a patent has been granted but they aren’t able to license it out. Dr. Ducanes revealed to them that this is also the case in most universities not only in the Philippines, but also worldwide, because most university-developed technologies are not actually ready for commercialization. Dr. Ducanes said that some of the initiatives of the OVCRD is to provide bridge funding to further develop the readiness of the technology, and to work with industry partners at early stages of the researches to generate more applied research outputs.

Vice Chancellor Nemenzo, in closing the program, said that he hoped that the delegates learned from the practices of the UP Diliman ITSO and that they will apply their new learnings when they go back to their respective countries and offices.

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